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SAP MM INTERVIEW QUESTION ANSWER

SAP MM INTERVIEW QUESTION ANSWER

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Explain what is the reservation?

Answer

Reservation is the blocking of the stock beforehand so that its availability is ensured later in time. It ensures that the stock is made available and can be used as per requirement.

Name the T Code for Invoice Verification

Answer

An invoice is verified by using the OLMR T code.

How many Charts of Accounts can be assigned In a Company?

Answer

In a company, only one chart of accounts can be assigned.

What is the movement type for Goods issue reversal?

Answer

Movement type is 262 in Goods issue reversal.

What is invoice processing?

Answer

Invoice processing is a process a company’s account payable uses to manage supplier invoices. It begins when you accept an invoice and ends when payment has been made and reported in the general ledger.

Why would an Organization need to allow Negative Stocks?

Answer

Negative Stocks are necessary when Goods issues are entered necessarily (business process reasons) prior to the corresponding Goods Receipts and the material is already located physically in the warehouse.

Define Valuation Class.

Answer

Valuation class is a group of different materials that share some common properties. This group is defined so that you do not have to manage a separate account for each material.

Can we change the Material Type of a Material?

Answer

Yes, we can change the material type of a material.

How do you configure the Release Procedure?

Answer

Use Transaction OMGQ.

What is master data management?

Answer

Master data management is a comprehensive method of enabling an enterprise to link all of its critical data to a common point of reference. When properly done, MDM improves data quality, while streamlining data sharing across personnel and departments. In addition, MDM can facilitate computing in multiple system architectures, platforms, and applications.

What is material requirement planning (MRP)?

Answer

It is a module in SAP enterprise resource planning. It is a type of planning tool to help production and procurement planners to create feasible and realistic plans which helps to quickly initiate procurement and production process.

How to create a Batch?

Answer

You can create a batch record manually by using the transaction code MSC1N. The navigation path of creating a batch is:

SAP Menu -> Logistics -> Materials Management -> Material Master -> Batch -> Create.

What is the Menu Path to create a document/e-mail Notification for your Supplier?

Answer

The following is the menu path to create a document/e-mail notification for your supplier:

Select Material Management-> Logistics Invoice Verification -> Message Determination.

What do you mean by Forecast-based Planning?

Answer

Forecast-based planning is a process used in consumption-based planning which depends on predictions of future requirements calculated on the basis of forecast.

What is planned delivery and GR processing time?

Answer

The meaning of planned delivery is the number of business days in which the person is expected to receive the materials and goods. The GR processing time is the number of business day in which the person has to inspect and place the material in the storage, after obtaining the goods and materials.

What is Vendor Sub-range?

Answer

The vendor sub-range is defined as a subdivision of the total range of products provided by a vendor. Vendor sub-ranges are required when you create or maintain Material Master data.

What is the Transaction Code to create Movement Types?

Answer

OMJJ is the transaction code to create movement types.

Can you generate packing/picking lists for goods issue in SAP MM?

Answer

In SAP EWM you can generate packing list.

How to make a Dummy Reservation?

Answer

The user can try to create a new movement type with reference to 201 movement type.

Why does the Invoices get blocked?

Answer

Variance in the invoice item
Amount of an invoice item
Stochastic block
Manual block

Mention the last stage in the cycle of procurement?

Answer

The last stage of the procurement cycle is the verification of the invoice. This also updates the documents which are related in the accounts and finances. There is a difference between the real invoice and the blocked one the real invoice can be handled by verification of the invoice.

How can you disable a reservation In MRP?

Answer

Use Transaction Code OPPI to check “block stock”.

What do you mean source list and what is the code of the source list?

Answer

The source list is to identify the home of the supply from where the materials come. The code for creating the source list: ME01.

What Transaction Codes are used With Reservations?

Answer

The MB21 transaction code: Creates a reservation.
The MB22 transaction code: Changes a reservation.
The MB23 transaction code: Displays a reservation.
The MB25 transaction code: Displays lists of reservations.

How can the Logical Value for the Stock Items be found?

Answer

You need to use the MC49 transaction code to find the logical value of the stock items by date.

What Is Valuation area?

Answer

Valuation area is the organizational level at which the material valuation is carried out.

Mention the code to access the Material Requirement Planning list.

Answer

For accessing a single item one can use the code MD05.

What is free item in SAP system?

Answer

The Price will be marked zero for free item. We can tick the item as free item while creating PO in system.

How do you create a Vendor?

Answer

Use Transaction Code XK01. Add the Vendor name, Company Code, Purchasing Organization, Account Group, and the Vendor address. Next add the country, Bank Key, Bank Account, Account Holder (an actual name), and then save the data.

What is the Transaction Code to access the Materials Management Configuration Menu?

Answer

The OLMS transaction code is used to access the Materials Management Configuration menu.

What are contracts in material management?

Answer

A contract is a long-term agreement with a vendor to supply a material or provide a service for a certain period of time. These are specified consequently in release orders issued against the contract when the customer requires them.

Define stock population.

Answer

Stock population is the total of all stock management units included in an inventory sampling. These stock management units are uniquely defined through the allocation of the stock management levels to a given inventory sampling. As a result, the stock population is also defined when you allocate stock management levels.

How is GR/IR account related to Inventory?

Answer

If you are involved with inventory, then you need the GR/IR account (Inventory Account) when the IR is posted. If you are not involved about inventory, then the system does not need the GR/IR account when the IR is posted; the system needs a G/L instead of the GR/IR account.

What is a special stock in material management?

Answer

Special Stocks are the stocks which belong to a company code. These are not placed in any storage location & no physical inventory is performed.

What is a One-time Vendor?

Answer

A one-time vendor is the vendor who rarely or only once supplies the materials or articles to your company. For such vendors, you do not need to create a separate master record because the master records have no use after the business transaction is completed. Therefore, you can collectively create a master record for all the one-time vendors.

What Is Lifo Valuation?

Answer

LIFO is a balance sheet valuation technique. It stands for last in-first out principle, i.e. the material added to the stock in last is valuated first. In this technique, the pricing of old material in stock is not affected by the pricing of new material. In this technique, a layer of stock increased or decreased is created for a fiscal year, on the basis of which the valuation is done.

How to Determine Stock Value?

Answer

The stock value of the materials is calculated using the following formula:

Stock value = Stock quantity * Material price.

What is the code for deleting a particular batch?/h3>

Answer

The code for deleting a batch is MSC2N. Alternatively, if one flags the batch of the master record then the batch record can be deleted completely.

What is production order and purchase order?

Answer

A production order determines which material is to be prepared, at which location, and at what time and how much quantity is required. It also defines which components and sequence of operations are to be used and how the order costs are to be resolved.

A purchase order is a formal request or guidance from a purchasing organization to a vendor or a factory to supply or provide a certain quantity of goods or services at or by a certain point in time.

How can a Stock Transfer be monitored in Purchasing?

Answer

A storage location is a unique four-character alphanumeric key; therefore, it cannot be common for two plants.

How are User Defaults Set for Views?

Answer

You can set user defaults for views by selecting Defaults->Views.

What is a Price Comparison?

Answer

Perform a price comparison using ME49 and one may compare quotations from different vendors.

What is movement in goods out (MIGO)?

Answer

MIGO or Movement in Goods Out is used for goods movement such as goods issue, goods receipt, plant to plant transfer, storage location to storage location transfer, etc. Basically, MIGO is booked by the logistics department where the goods are actually received.

What is inventory management?

Answer

Inventory management is used to manage the inventory for the goods. It is based on several key processes. Definition of movement types, reservations, goods issue, and goods receipt.

What do you mean by Physical Inventory?

Answer

Physical inventory is the recording of actual stock levels (quantities) of materials by counting, weighing, or measuring at a given storage location at a specific time.

How do you check Stock Requirement List in SAP system?

Answer

This is used to see current stock and planned receipts. Use T-code: MD04. Enter Material and Plant to see list.

What is MRP run in SAP system?

Answer

MRP run or planning run is an engine which is used to fill demand and supply gap. Issues & Receipts are called MRP Elements. Issues include PIRs, Dependent Requirements, Order Reservations, Sales Orders, Issuing Stock Transfer Orders, etc. and receipts include Production Orders, Purchase Requisitions, Purchase Orders, Open Production Orders, Receiving Stock Transfer Order, Schedule lines, etc.

What Is Movement Type?

Answer

While implementing the goods movement in an organization, the movement type is required to be entered. It is a three-digit identification key that is entered as per the movement type. The following are the common movement types that are used in SAP:

102: Goods that are receipt against a purchase order
201: Goods that are issued
321: Goods released from quality inspection stock

What is a request for proposal (RFP)?

Answer

RFP or Request for Proposal is a document which requests a proposal, which is generally made through a bidding process by an agency or a company for the acquisition of some commodity, asset, or service to any potential suppliers to submit business proposals.

What is essential for creating a record of purchase information?

Answer

The essential information for making a record of purchase information is as follows The number of the material, the part number of the manufacturer, the number of the vendor, the level code of the organization.

Define consignment stock.

Answer

During the consignment process, when a vendor provides material or goods, the company stores it in their stores. The vendor remains the owner of the material until a customer takes it. The liability arises as soon as the material is removed from the stores.

Can we receive the goods before the scheduled delivery date in scheduling agreement?

Answer

No, we cannot receive the goods before scheduled delivery date. GR can be posted on or after the scheduled dates. Though, SAP has provided some OSS notes to resolve this. (708973, 741385)

What is Quota Arrangement in SAP system?

Answer

A particular material can be procured from different vendors depending upon the requirement. So, total requirement of a material is distributed to different vendor’s i.e. quota is assigned to each source of supply. This is known as quota arrangement.

What is a Batch?

Answer

A batch is a group of materials combined together quantity-wise for various reasons. Very often, the materials with the same characteristics and values are grouped into a batch. For example, in a chemical industry, a certain number of containers of a specific product may be considered a batch as these products were produced at the same time and have the same physical and chemical characteristics.

What is movement type and mention a few standard movement types?

Answer

Movement types are used as indicators of what is the purpose of the goods movement (e.g. from the storage location to a storage location, receipt from the purchase order, issue for the delivery, receipt from production).

What is the Transaction Code to create a Material Type?

Answer

MOS2 is the transaction code to create a material type.

How to delete a Batch?

Answer

You can delete a batch by using the MSC2N transaction code. You can delete a batch record by flagging the batch master record. For this, you need to first select the batch in the Change mode.

What is Master production schedule (MSP)?

Answer

It is a plan for individual commodities to be produced in each time period such as staffing, production, etc. It is mostly linked with manufacturing in which the plan denotes when and how much of each product will be demanded.

What is the process order?

Answer

Process Orders (PP-PI-POR) are the central component used for the accurate planning and execution of process manufacturing. A process order represents the production of batches (materials) in a production run or the rendering of services.

How can a Stock Transfer be monitored in Purchasing?

Answer

A stock transfer can be monitored in Purchasing by using the following stock documents:

Purchase requisition
Stock transport order (STO)
Stock transport scheduling agreement

How is a Class created?

Answer

A class is a collection of the group of the characteristics for a particular object. You need to enter the class name and a description for it and then select the group. After saving the details, the class is created. Alternatively, you can use CL01 T-code for this purpose.

How do you check Quota Rating?

Answer

Quota rating = (Quota Allocated Quantity + Quota Base Quantity)/Quota

What are the different Stock transfer types in SAP system?

Answer

Inter Company
Intra Company
Intra Plant

What is the difference between MRP and CBP?

Answer

In material requirement planning, the prediction of material requirement is based on sales and operations planning while in, consumption-based planning the prediction of material requirement is made, based on historical demand for materials.

How are parked documents shown?

Answer

Parked documents are shown with the codes FBV3 and FB03. FBV3 displays the parked sheets whereas FB03 shows all the posted sheets. It is useful to use FBV3 if one needs to know if any documents still need approval or if they still need completion.

Explain what is SAP MM?

Answer

SAP MM (Material Management) is a functional module in SAP that deals with procurement handling and material management. The MM module contains master data, system configuration and transactions to complete the procure to pay process.

What are the essential components in SAP MM?

Answer

  • Determine requirements
  • Source determination
  • Vendor Selection
  • Order Processing
  • Order follow up
  • Goods receipts and Inventory management
  • Invoice Verification

Mention what are the types of special stock available?

Answer

The types of special stock available are subcontracting, consignment, project, pipeline, sales order, stock transfer, returnable packaging with customer, etc.

List out important field in purchasing view?

Answer

The critical fields in purchasing view are

  • Base unit of measure
  • Order unit
  • Purchasing group
  • Material group
  • Valid from
  • Tax indicator for material
  • Manufacturer part number
  • Manufacturer, etc.

Explain the importance of the batch record?

Answer

A batch tells about a quantity of a particular product, which is processed or produced at the same time with the same parameters. The materials produced in such batch have the same values and characteristics. While, the batch record gives the information about a particular batch product and helpful in knowing whether the product has gone through GMP (Good Manufacturing Process).

Explain how you can link a document to a vendor master record?

Answer

To link the document with the vendor master record by using the XK01 transaction code or by using the following menu path

  • SAP Menu > Logistics > Material Management > Purchasing > Master Data > Vendor > Central > XK01- Create.

Mention what are the major purchasing tables? List the transaction codes for them?

Answer

  • Purchase requisition > EKBN
  • Purchase requisition account assignment > EBKN
  • Release documentation > EKAB
  • History of purchase documents > EKBE

Mention what are the data contained in the information record?

Answer

The information record contains data related to the units of measurement, such as the products, vendor price, materials used by specific vendors, etc. It also contains information on the tolerance limit of the under delivery of data, vendor evaluation data, planned delivery time, availability status for goods.

Mention what is the transaction code to delete a batch?

Answer

The transaction code MSC2N is used to delete a batch. By flagging the batch master record, you can delete a batch record alternatively.

Mention what is the transaction code used to extend the material view?

Answer

To extend the material view transaction, code MM50 is used.

Explain how you can change the standard price in the master material?/h3>

Answer

The standard price for the material data cannot be updated or changed directly. However, to change the standard price you can perform the following steps

  • Fill in the future fields price ( MBEW-ZKPRS ) and the effective data ( MBEW-ZKDAT) for the materials
  • Select Logistics > Material Management > Valuation > Valuation Price Determination > Future Price

What is Source List and what is the transaction code for creating Source List?

Answer

To identify sources of supply for materials a source list is used. To create a source list the transaction code used is ME01.

For creating a purchasing info record what are the pre-requisites?

Answer

The pre-requisites for creating a purchase info record are

  • Material Number
  • MPN ( Manufacturer Part Number )
  • Vendor Number
  • Organizational level code

Explain the terms Planned delivery and GR processing time?

Answer

Planned delivery means number of calendar days required to obtain the material, and GR processing means number of workdays required after receiving the material for inspection and placement into storage.

What is purchase requisition as related to SAP? Mention the document types that are used in purchase requisition?

Answer

Purchase requisition in SAP determines both stock and non-stock items to the purchasing department. It can be done either manually or automatically, the document types used in purchase requisition are

  • RFO ( Request For Quotation )
  • Outline Agreement
  • PO ( Purchasing Order )

Explain how consignment stocks are created?

Answer

In the normal purchase order or requisition, consignment stocks are created. While creating consignment stocks things to be considered is that you must enter K category for the consignment item. As a result, the goods issued are posted to consignment stores and invoice receipt is not generated.

Explain how is the vendor return processed without a purchase order reference?

Answer

First you have to observe the return column and then select — Item Detail > MIGO_GR > Goods Receipt for Purchase Order. Use movement type 161 if the intention is to deduct the stock otherwise, 162 is used to undo the changes. In the end, you have to ensure that the document is a return purchase order, and then the document is saved.

You can also use transaction code M21N for this purpose

Explain how you can create a vendor account group in SAP?

Answer

To create vendor account group in SAP

  • Select display IMG > Financial Accounting > Accounts Payable/Receivable >Vendor Accounts > Master Records > Preparation of creating vendor master records > Define Accounts groups with Screen Layout

Explain what are the accounts created in SAP MM?

Answer

Assignment of account is necessary for the purchase order item, it is important in SAP MM as it determines following things

  • Account assignment type
  • Account that will be charged when you post the invoice or goods receipt
  • Account assignment data that you should provide

Explain what MRP (Material Requirement Planning) list is and what is the transaction code to access MRP list?

Answer

MRP list is the initial working document from which the MRP controller starts working, and it consists of planning results information for the material. For an individual item, you can access the MRP list by using the transaction code MD05. You can also access the MRP list by navigation path

SAP Menu > Logistics > Materials Management > MRP > Evaluations > MRP List- Material

Explain what is CBP? What is the difference between CBP and MRP?

Answer

CBP is the past consumption values of stock; it is used to forecast future requirements. On the basis of past consumption values, the net requirement of goods is calculated.

The difference between CBP and MRP is that when you plan materials using MRP, you have to predict the materials requirement based on sales and operations planning (SOP). While in CBP you have to predict the material requirement based on historical demand for materials.

What do you know about SAP MM?

Answer

AP has a functional module which is known as SAP MM. It looks after the management of the material and obtaining handling. The module consists mainly of master data, the configuration of the system, and transactions to complete the procurement to pay process.

Can you elaborate on SAP and how it is useful in Industries?

Answer

SAP stands for Systems, Applications, and Processing the Data. It is the most popular software application used to provide enterprise business solutions. This ERP software application was first introduced in Germany (Mannheim) in the year 1972. ERP stands for Enterprise Resource Planning.

It provides solutions by incorporating various business tasks like sales, purchase, and production. SAP obtains details from one business process and integrates them into another business process, thus speeding up the business process.

It is broadly used in industries since it updates and processess important data very quickly and is used by the department to determine how to prepare the products and also it can program business process and provide real-time solutions for business.

Can you explain the essential components in SAP MM?

Answer

To define the requirements, determination sources, selection of vendors, order processing, follow up with the clients, receipts of goods and inventory management, verification of bills, payment systems, etc.

Do you know about organizational structure in the MM module?

Answer

The structure in the MM module is a ladder in which various organizational units are arranged designed according to the functions and tasks of each of them. The units that make the structure of the organization are as given below.

The first is the client and this unit is independent. This unit has a different record system and well as its own table sets. The second is the company code. This is one of the smaller units of the organization. For the need for external reports, one can make a self-reliant account set for the unit of company code. The third is the plan.

This is where the supplies are formed and the services and goods are given. The industry can be broken down into different plants based on maintenance, supplies, production, procurement, etc. The next is the location of the storage. The produced goods are kept in this unit. The next is the number of the warehouse this shows the system of the warehouse.

It is different for every area of storage and organization. After that is the storage type which tells one the different areas such as issuing area, area for picking up the goods, etc. The next is the organization of the purchasing which is the unit that negotiates with others for purchasing and also obtains the services and the material.

The next is group purchasing which is a code for an individual buyer or a group who actually purchases the materials. This unit is also partially involved in negotiating and obtaining the goods.

Explain in detail the order of purchase?

Answer

This is a final and formal confirmation of the essential materials to be supplied by the vendor to the industry. This will involve all the names of the essential materials with the equivalent plant. The details of the purchase would include the code of the company, the vendor’s name, the delivery date of the materials.

Why is the record of the information of purchase useful?

Answer

It is essential because it collects various information on the vendor and the materials supplied by them. For instance, the current price at which the vendor is selling the material is recorded in the purchase record.

What are the important criteria in purchasing?

Answer

The important criteria in purchasing include the following the unit of the order, the group of material, the base unit, the group of purchasing, the validity, the indicator of tax for that material, the part number of the manufacturer, and the manufacturer.

Elaborate on the receipt of the goods in the SAP System?

Answer

Once the purchase is processed by the vendor the material and goods are delivered to the party that ordered it and this process is known as the receipt of the goods. During this time when the material is delivered the party that acquires checks for the quality and the condition of the materials and goods. After the verification, the receipt is finally poster.

What is the code used for the extension of the view of material?

Answer

The code used for the transaction of the material view is MM50.

What is the code for deleting a particular batch?

Answer

The code for deleting a batch is MSC2N. Alternatively, if one flags the batch of the master record then the batch record can be deleted completely.

How is a receipt posted?

Answer

The goods receipt can be posted by going to the option of logistics and then to the materials management and then the inventory management and the choosing the goods movement and then choosing the T code which is MIGO.

What do you mean by source list and what is the code of the source list?

Answer

The source list is to identify the home of the supply from where the materials come. The code for creating the source list: ME01.

What is essential for creating a record of purchase information?

Answer

The essential information for making a record of purchase information is as follows
The number of the material, the part number of the manufacturer, the number of the vendor, the level code of the organization.

What is the planned delivery and GR processing time?

Answer

The meaning of planned delivery is the number of business days in which the person is expected to receive the materials and goods. The GR processing time is the number of business days in which the person has to inspect and place the material in the storage, after obtaining the goods and materials.

What is the Material Requirement Panning and mention the code to access this list?

Answer

Material Requirement Planning is the first working manuscript from where the controller of MRP starts the work and it includes the planning of the information of the goods and materials. For accessing a single item one can use the code MD05.

What is known as RFQ?

Answer

RFQ is an abbreviation for Request For Quotation. It is a kind of a form that is given to the vendors for them to submit any quotation which is indicative of the terms and conditions and the price of the goods and materials. It has details of the quantity of the goods, information about the goods, the delivery date of when the form is to be submitted.

Explain what is the reservation?

Answer

Reservation is the blocking of the stock beforehand so that its availability is ensured later in time. It ensures that the stock is made available and can be used as per requirement.

What is the code used for reservation?

Answer

The Transactional code used for reservation is MB21.

Tcode for a Stock overview?

Answer

MMBE.

What is CBP?

Answer

CBP essentially means the consumption value of the materials in the past. It is used to know about the requirements in the future. Based on the consumption of the services in the past, the average requirement of the goods can be calculated.

What is the type for the reversal of the issue of the goods?

Answer

The transactional type for the reversal of the issue of the goods is the number 262.

How is quota rating checked?

Answer

The formula for checking the quota rating is the addition of the base quantity of the quota and the allocated quantity quota and divides it by the overall quota.

Mention the last stage in the cycle of procurement?

Answer

The last stage of the procurement cycle is the verification of the invoice. This also updates the documents which are related to the accounts and finances. There is a difference between the real invoice and the blocked one the real invoice can be handled by verification of the invoice.

Mention, for the stock transport order, some movement types.

Answer

Some of the movement types are 351, 641, 643 for the stock order. Another one is 301 which can be used as an easy way for transferring materials.

What is the point of difference between the purchase order and the purchase requisition?

Answer

A purchase requisition is said to an internal sheet and it is an appeal that is done to the organization which is going to purchase the services and send the list of the goods. But purchase order is the formal sheet that is sent to the vendor which has the list of the essential items that need to be taken from the vendor.

How are parked documents shown?

Answer

Parked documents are shown with the codes FBV3 and FB03. FBV3 displays the parked sheets whereas FB03 shows all the posted sheets. It is useful to use FBV3 if one needs to know if any documents still need approval or if they still need completion.

What are the different types of ERPs?

Answer

Different types of ERPs are as follows: SAP, Microsoft dynamics, People Soft, Oracles, Siebel, BAAN. These are some of the different types of Enterprise Resource Planning.

What is NetWeaver?

Answer

NetWeaver is an incorporated technology in which every product in the MySAP group can be used in a single go of a server which is known as SAP Web Application Server. This technology is very useful and helps the user efficiently. One of the advantages of using this is that the data related to SAP can be accessed by the enterprise through or even through mobile. This is not only cost-effective but also time-effective. If one uses this a lot of money is saved which could otherwise go into training a new user in the SAPclient.

Explain Metadata, Transaction data, and master data? Can SAP be called a type of database?

Answer

Metadata: Metadata informs a person about the information of a data. This gives a person in-depth information about the hierarchy of the information or it is also called Meta Objects. There are many types of metadata. Some of the metadata are structural metadata, descriptive metadata, reference metadata, statistical metadata, and administrative metadata. Each of these types has a different kind of function in a system.

Next is the transaction data. This is nothing but the information pertaining to the transactions which happen on the day to day basis. After that comes the master data. Data provides essential information about the materials, the employees, and even information related to the customer of that service. One can also call it the data of reference.

For instance: the person orders a product which is 20 units. So instead of asking for the customer’s address 20 times, the same information can be used from the master data of the customer.

SAP cannot be called a database. Since it is an application it uses the databases which are provided by other retailers. These retailers include Server, Oracle, SOL, and many other retailers.

What is meant by scales?

Answer

You can fix a price in the info record for a say qty from 1-100 price RS150 & if the order qty is 101- 500- the prices is 140. Scales cannot be used directly in PO but can be pulled into the PO from various master data like info records, quota arrangements.

What is meant by master data?

Answer

Master Data is basically created centrally and is valid for almost all the applications. It remains constant over time but it is required to update it on a regular basis. For example, the Vendor is a type of master data and he is used for creating purchase orders.

How Material Valuation is associated with Financial Accounting?

Answer

Material valuation in MM module is associated with Financial Accounting as any change in the stock value also updates the G/L account in Financial Accounting.

What is a transaction code in material management?

Answer

A transaction code (or t–code) consists of letters, numbers, or both, and is entered in the command field at the top of any SAP GUI screen. Each function in SAP ERP has an SAP transaction code associated with it. You can directly access any function in SAP using t-codes.

What is the code used for reservation?

Answer

The Transactional code used for reservation is MB21.

What is a Scheduling agreement?

Answer

Scheduling agreement is a long term outline agreement between vendor and ordering party over a predefined material or service which are procured on predetermined dates over a framework of time.

What are Purchasing Information Records?

Answer

The purchasing information records, also known as info record, contain information related to the material and vendor who is supplying the material. It also contains details about the material, such as the current price of the material.

Where is Material Master Data saved?

Answer

Tables MARA and MARC.

What is the use of BOM usage type 1 in SAP system?

Answer

It is used for Production.

What is EAN?

Answer

An article can be carried in different units of measure. An European article number (EAN) is created as a unique indicator for each of these units of measure. The most important use of EANs within a company is to identify articles at the point of sale (POS) using the barcode.

What is the Source of Error “not Allowed” in case of Custom Movement Type Creation?

Answer

You need to check the allowed transaction for the customized movement types and use the OMJJ transaction code.

How do you access the Materials Management Configuration Menu?

Answer

Transaction Code OLMS has a host of options that are not accessible through the IMG.

What is Master Data nn MM Module?

Answer

Master data in MM module acts as a reference data defining various business entities and plays a key role in the core operation of a business.

Can you add Custom Fields to Purchase Order(s) and Request for Quotation(s)?

Answer

Yes, you can add custom fields to a Purchase Order and Request for Quotation.

What are the features of material management?

Answer

  • Purchasing
  • Production and material control
  • Non-production stores
  • Transportation
  • Material handling
  • Receiving

What is a Profit Center?

Answer

Profit Center Accounting evaluates the profit or loss of individual, independent areas within an organization. Profit center is an organizational unit in controlling to recognize your profit. Profit center is attached to material master at plant level.

Mention, for the stock transport order, some movement types.

Answer

Some of the movement types are 351, 641, 643 for the stock order. Another one is 301 which can be used an easy way for transferring materials.

How do you define a Release Procedure for Prs and Pos?

Answer

Use Transaction ME54 and ME28 respectively.

How is scrap material taken care of in sub-contracting?

Answer

Scrap can be maintained in BOM as operational scrap, component scrap, By-Product or Co-Product. Common practice is to maintain scrap as by-product and receive it back along with processed material.

What are quotations in SAP material management?

Answer

Quotations in SAP MM are certain requests for vendors which provides us with some information about their best prices, terms and conditions, schedules of deliveries and other information in order to select the best source for our procurement needs.

Can Forecast Model be selected automatically?

Answer

The forecast model can be selected automatically by entering the value J in the Forecast Model field in the Material Master record where the value J is used for Automatic Model Selection.

What are the Benefits of document Parking?

Answer

The benefit of document parking is that you can modify the invoice in a parked status whereas the invoice that is placed on hold cannot be modified.

What is Intra plant stock transfer type in SAP MM?

Answer

Storage Location to Storage Location.

What is the Lot Size Attribute of a Material?

Answer

The lot size attribute represents the reorder quantity for a material. A material can have a periodic, optimum, or a static or fixed lot size.

What is the Transaction Code to convert Planned Order into Purchase Requisition (pr)?

Answer

MD14 is the transaction code to convert planned order into PR.

What do you understand by GR Blocked stock?

Answer

This is conditionally accepted stock and not the unrestricted stock.

What is the type for the reversal of the issue of the goods?

Answer

The transactional type for the reversal of the issue of the goods is the number 262.

Mention t-code to create Purchase Requisition in MM.

Answer

Transaction code ME51N can be used to create Purchase Requisition in MM.

How is the value of the Cross-company-code Stock Displayed?

Answer

You need to perform the following steps to display the value of the cross-company-code stock in transit:

Select Environment-> Stock-> Stock in transit.

What is the Transaction Code to display Material of Sap MM?

Answer

MM03 is the transaction code to display material of SAP MM.

What Is a Standard Service Catalog (ssc)?

Answer

A Standard Service Catalog (SSC) is a general standardized catalog that contains the detailed explanation of services. The descriptions of these services are stored as master records and help to remove data duplication.

What is Special Procurement?

Answer

Special stocks are stocks that are managed differently as these stocks did not belong to company and these are being kept at some particular location.

Can we change the Industry Sector of an existing Material?

Answer

No, once assigned you cannot change the industry sector of an existing material.

Where do We define Payment Terms in PO?

Answer

The payment terms in PO represent the agreements of customers and vendors. you can define the payment terms in PO in the master records of customers and vendors.

What are the benefits or uses of material management?

Answer

  • Material valuation
  • Multi-location inventory
  • Bin management
  • The lot and serial traceability
  • Product life cycle management
  • Inventory replenishment
  • Scheduling and resourcing

What is Price Comparison?

Answer

Price comparison is used to compare quotations from different vendors. You can use transaction code ME49 to perform a price comparison between different vendors.

What Is the Release Procedure?

Answer

The release procedure allows you to create condition records for the planning process. It is used to creating Purchase Requisitions (PR), Purchase Orders (PO), Request for Quotation (RFQ), Outline Agreements, and Service Entry Sheets.

What do you mean by Material Numbers In SAP?

Answer

Material numbers are unique numbers used to identify a material.

How does one do a verification of the invoice?

Answer

When the invoice is related to an existing sheet then every information which is relevant is taken out by the system. This includes material, vendor, delivery, and its terms, payment, etc. One has to enter the invoice and the system takes out the account, tax, discount, and corrections that are relevant. If the invoice is been posted data like the average of the price are reorganized.

Tcode for Stock overview?

Answer

MMBE.

What is the Creation Indicator?

Answer

The creation indicator defines whether or not the planned orders, purchase requisitions, or schedule lines must be created for materials that are procured externally. It also defines whether or not MRP lists need to be created.

How is a receipt posted?

Answer

The goods receipt can be posted by going to the option of logistics and then to the materials management and then the inventory management and the choosing the goods movement and then choosing the T code which is MIGO.

What is a request for information (RFI)?

Answer

A request for information or RFI is a basic business process which collects written information about the capabilities of suppliers. It generally follows a format which can be used for comparative purposes.

What Is Release Code?

Answer

The release code is a two-character field or ID that represents the person responsible for the approval of the release procedure.

How many Company Codes can be assigned to a Plant?

Answer

You can assign only one company code to a plant.

What are the different types of ERPs?

Answer

Different types of ERPs are as follows: SAP, Microsoft dynamics, People Soft, Oracles, Siebel, BAAN. These are some of the different types of Enterprise Resource Planning.

Can you include An Roh (raw Material) Type In the Sales View?

Answer

Usually, the raw materials cannot be included in the sales view. However, the raw materials can be included in the sales view only when they are sold to procure finished products in return.

What is Material Status?

Answer

It is 2 digit code and is used to determine the material usability.

What is NetWeaver?

Answer

NetWeaver is an incorporated technology in which every product in the MySAP group can be used in a single go of a server which is known as SAP Web Application Server. This technology is very useful and helps the user efficiently. One of the advantages of using this is that the data related to SAP can be accessed by the enterprise through or even through mobile. This is not only cost effective but also time effective. If one uses this a lot of money is saved which could otherwise go in training a new user in the SAPclient.

What is consumption-based planning (CBP)?

Answer

It is based on past consumption values which makes use of the forecast or other statistical procedures to determine future requirements. It is triggered when the stock level falls below a predefined reorder point or by forecast requirements calculated using past consumption values.

What is SAP MM and what do you know about it?

Answer

It is one of the modules in SAP that deals with the management of materials and procurement process. It also includes master data, account determination, material valuation, inventory management, invoice verification, material requirement planning, etc.

What are the different type of Basic Procurement?

Answer

  • Procurement for Stock vs Consumption
  • External vs Internal Procurement

What are the Main Master Files used in Mm?

Answer

  • Material master file
  • Inventory master file
  • Vendor master file

What do you mean by goods receipt and post goods receipt?

Answer

Goods receipt is the physical inbound transfer for goods or material into the warehouse. It is the transfer of goods which is used to post goods received from external vendors or from in-plant production. All goods receipts result in an increase in stock in the warehouse.

Post-Goods Receipt is used to post the receipt of goods with reference to the purchase order with which the goods were ordered. If the material is delivered for some purchase order, it is important for all of the departments involved that the goods receipt entry in the system references this purchase order.

Can you Release the Po Item by Item When you have a Multiline-item Po?

Answer

No, you cannot release the PO item by item. PO can be released at the header level by using the with classification release procedure.

Is it possible that you can use scales in Quotation?

Answer

No

How to Release Purchase Order? Which Transaction Code is used to display as well as reset the Release of Po?

Answer

You can release a purchase order at header level. You cannot release a single item in purchase order. You need to release all the items at a time. The ME29N transaction code is used to display as well as reset the release of purchase order.

Define ERS.

Answer

ERS stands for Evaluated Receipts Settlement. It refers to the process of settling down receipts of the goods in an automatic manner. In this process, an agreement is made between the vendor and the user that vendors do not prepare any invoice for the goods ordered. Rather, the system would automatically generate and post the invoice document on the basis of purchase order and receipts of goods.

Why is record of the information of purchase useful?

Answer

It is essential because it collects various information on the vendor and the materials supplied by them. For instance the current price at which the vendor is selling the material is recorded in the purchase record.

Define purchase requisition

Answer

A purchase requisition is a primary document which is used as part of the accounting method to launch a merchandise or supply purchase. By processing a purchase order, suitable controls can monitor the legitimacy of purchase, as well as identify the business requirement for the products.

What Is Stochastic Block?

Answer

Stochastic Blocking is the process of checking the incoming invoices. In this process, blocking of the invoices is done randomly. Invoices with high value have the highest probability to get blocked. It is set for the whole invoice instead at the item level. When posting of the invoice is done, an R is set in the Payment Block field in the document header data.

How can Batch Records be changed?

Answer

You can change a batch record by using the transaction code MSC2N. The navigation path of changing the batch record is:

SAP Menu -> Logistics -> Materials Management -> Material Master -> Batch -» Change.

You can change the batch record, but you should note that these changes are also available for review.

What is Internal Procurement?

Answer

Large corporate organizations may own multiple separate businesses or companies. Internal Procurement is process of getting material and services from among identical company. So, each of these companies maintains a complete bookkeeping system with separate Balance, Profit & Loss Statements so that when trade occurs between them it will be recorded.

Give the Names of the Tables where the Material Master Data is Stored.

Answer

The MARA and MARC are the two tables where the master data is stored.

What are the components of the Master Data that details a companys Procurement used by, Vendor Evaluation for example?

Answer

The key components of Master Data are:

  • Info Record (ME11)
  • Source List (ME01)
  • Quota Arrangement (MEQ1)
  • Vendor (MK01)
  • Vendor Evaluation (ME61)
  • Condition Type (MEKA).

What is the code used for extension of the view of material?

Answer

The code used for the transaction of the material view is MM50.

A Purchase requisition is an internal document or external document?

Answer

Internal document, it is the phase in which purchasing department is informed about the requirement of items or services required for business purpose.

What are the different accounts used in Invoicing?

Answer

  • Vendor accounts
  • Stock accounts
  • GR/IR clearing accounts
  • Tax account
  • Price differences account Cash difference clearing account Freight clearing account

How many Company Codes can be assigned to a Company?

Answer

You can assign one or more company codes to a company.

Explain reservation.

Answer

Reservation is the blocking of the stock beforehand so that its availability is ensured later in time. It ensures that the stock is made available and can be used as per requirement.

Can a Company Code be assigned to many Plants?

Answer

Yes, you can assign a company code to many plants.

What is a Material Master File?

Answer

the complete information related to managing a material is stored and maintained in a data record in the material master, which is sorted on the basis of different criteria.

What is External Procurement?

Answer

It is the process of procuring goods or services from external vendors. There are 3 basic forms of external procurement generally supported by the Purchasing component of IT system.

List out the essential components of material management.

Answer

  • Determine requirements
  • Source determination
  • Vendor Selection
  • Order Processing
  • Order follow up
  • Goods receipts and Inventory management
  • Invoice Verification

What is a request for quotation (RFQ) document?

Answer

RFQ or Request for Quotation also known as Invitation for Bid is a document which an organization submits to one or more potential suppliers to invite them for the bidding process for a product or service.

What do you mean by the Lot Size?

Answer

The lot size is the quantity of materials used for re-ordering. It can be static, periodic, optimum, or fixed in attributes.

Give the Names of the Tables where the Header Level and Item Data are Stored in a Purchase Order.

Answer

The EKKO and EKPO are the two tables where the header and item level data are stored, respectively.

What is the Menu Path to define Material Type Attributes?

Answer

The following is the menu path to define material type attributes:

Select Logistics Master Data: Material Master -> Material -> Control data -> Define material type attributes.

What Is Release Strategy? How many Release Points can be involved in a Release Process?

Answer

The release strategy specifies the release codes with which a purchase document must be released and the sequence in which the release must be used. you can define a maximum of eight release codes with their respective release strategies. you can involve 8 release points in a release process.

What are the Plant-specific Data in Material?

Answer

The MRP data and forecast data are the plant-specific data in material.

What Is Goods Issue Reversal?

Answer

The process of issuing the material back to the stock of material is known as a goods issue reversal. For example, if goods issued to the production order are 500 kg of material and only 300 kg is consumed, then the rest 200 kg is returned to stock.

List the Movement Types for Unplanned Goods received.

Answer

  • 501
  • 561
  • 531

How do you flag a material for deletion?

Answer

A deletion flag can be set at client level, plant level or storage location level. Transaction MM06 is used to mark a material for deletion.

What Is the Transaction Code to Set Price Control for Receipts (goods/invoice)?

Answer

The transaction code OMW1 is used to set price control for receipts (goods/invoice).

What is the use of ‘Split Valuation’?

Answer

Within a valuation area, sometimes, we need to valuate various stocks of a material separately. It can be because of different origin, quality, status, etc. We use split valuation in such cases. In this case, material is managed at several partial stocks which are sub-stocks of main material stock. Any transaction, relevant for valuation, is carried at this partial stock level. In accounting view, we define if we need split valuation for any material.

How are parked documents showed?

Answer

Parked documents are showed with the codes FBV3 and FB03. FBV3 displays the parked sheets whereas FB03 shows all the posted sheets. It is useful to use FBV3 if one needs to know if any documents still need approval or if they still need completion.

What is movement in receipt out (MIRO)?

Answer

MIRO or Movement in Receipt Out deals with invoice verification activities for bills raised from the vendors end. So, basically, MIRO is booked by the finance department.

Can a Company Code be assigned to many Plants?

Answer

You can assign many company codes in a chart of accounts.

What do you mean by Release Group?

Answer

The transaction codes ME54 and ME29N are used to define the release procedures for PR and PO, respectively.

What is returnable transport packaging (RTP)?

Answer

Returnable transport packaging (RTP) is a multi-trip packaging medium in which goods can be transported more than once between retailers and customers.

How is quota rating checked?

Answer

he formula for checking the quota rating is addition of the base quantity of the quota and the allocated quantity quota and divides it by the overall quota.

How can you create a Purchasing Information Record?

Answer

You can create a purchasing information record either manually or automatically by setting the Info update indicator when maintaining a quotation, a purchase order, or an agreement.

What is a Cost Center?

Answer

Cost Center accounting is used for controlling purposes. It is an organizational unit within a controlling area which represents a defined location of cost incurrence. For example, any department can be a cost center for recording all expenses incurred for that department.

What Transaction Code is used to extend the Material View?

Answer

The MM50 transaction code is used to extend the material view.

What is a planned order in material management?

Answer

A planned order is sent to an industry and is a material requirement planning request for the procurement of a particular material at a determined time. It specifies when the internal material movement needs to be made and the amount of material that is demanded.

What Is the Purpose of Material Valuation?

Answer

Material valuation in SAP MM module is necessary to determine the stock value of materials.

What is a Material Ledger?

Answer

A material ledger retains all transactions that relate to the purchase and use of materials for producing goods. Material ledger data is valuation and control data for a material in a plant for a specific posting period. Material ledger contains data for material movements that are relevant to the valuation of the material.

What is the Role of the Confirmation Control Key?

Answer

The confirmation control key is used to specify whether or not a notification for shipping is expected PO item.

What is Batch Information Cockpit?

Answer

The Batch Information Cockpit (BIC) is the main switching point having a wide range of options for scrutiny and control. It stores all the information related to the analysis of a particular batch at a single location.

How is the list of all Reservations in the Systems Displayed?

Answer

The reservation list can be displayed by running the RM07RESL report.

Define Storage Location in SAP

Answer

In SAP system, a storage location is the place where you can store your stock of goods, within the premises of a plant. Each plant has at least one storage location assigned to it.

What do you mean by Release Group?

Answer

Release group is a two-digit code that is assigned with a class and contains one or more release strategies. For example, release group 01 is defined for purchase requisitions and release group 02 is defined for purchase order.

How does one do a verification of the invoice?

Answer

When the invoice is related to an existing sheet then every information which is relevant is taken out by the system. This includes material, vendor, delivery, and its terms, payment, etc. One has to enter the invoice and the system takes out the account, tax, discount, and corrections that are relevant. If the invoice is been posted data like the average of the price are reorganized.

How is quota rating checked?

Answer

The formula for checking the quota rating is the addition of the base quantity of the quota and the allocated quantity quota and divides it by the overall quota.

How is a receipt posted?

Answer

The goods receipt can be posted by going to the option of logistics and then to the materials management and then the inventory management and the choosing the goods movement and then choosing the T code which is MIGO.

Mention, for the stock transport order, some movement types.

Answer

Some of the movement types are 351, 641, 643 for the stock order. Another one is 301 which can be used as an easy way for transferring materials.

Mention the last stage in the cycle of procurement?

Answer

The last stage of the procurement cycle is the verification of the invoice. This also updates the documents which are related to the accounts and finances. There is a difference between the real invoice and the blocked one the real invoice can be handled by verification of the invoice.

Can you elaborate on SAP and how it is useful in Industries?

Answer

SAP stands for Systems, Applications, and Processing the Data. It is the most popular software application used to provide enterprise business solutions. This ERP software application was first introduced in Germany (Mannheim) in the year 1972. ERP stands for Enterprise Resource Planning.

It provides solutions by incorporating various business tasks like sales, purchase, and production. SAP obtains details from one business process and integrates them into another business process, thus speeding up the business process.

It is broadly used in industries since it updates and processess important data very quickly and is used by the department to determine how to prepare the products and also it can program business process and provide real-time solutions for business.

Can you explain the essential components in SAP MM?

Answer

To define the requirements, determination sources, selection of vendors, order processing, follow up with the clients, receipts of goods and inventory management, verification of bills, payment systems, etc.

Do you know about organizational structure in the MM module?

Answer

The structure in the MM module is a ladder in which various organizational units are arranged designed according to the functions and tasks of each of them. The units that make the structure of the organization are as given below.

The first is the client and this unit is independent. This unit has a different record system and well as its own table sets. The second is the company code. This is one of the smaller units of the organization. For the need for external reports, one can make a self-reliant account set for the unit of company code. The third is the plan.

This is where the supplies are formed and the services and goods are given. The industry can be broken down into different plants based on maintenance, supplies, production, procurement, etc. The next is the location of the storage. The produced goods are kept in this unit. The next is the number of the warehouse this shows the system of the warehouse.

It is different for every area of storage and organization. After that is the storage type which tells one the different areas such as issuing area, area for picking up the goods, etc. The next is the organization of the purchasing which is the unit that negotiates with others for purchasing and also obtains the services and the material.

The next is group purchasing which is a code for an individual buyer or a group who actually purchases the materials. This unit is also partially involved in negotiating and obtaining the goods.

Explain in detail the order of purchase?

Answer

This is a final and formal confirmation of the essential materials to be supplied by the vendor to the industry. This will involve all the names of the essential materials with the equivalent plant. The details of the purchase would include the code of the company, the vendor’s name, the delivery date of the materials.

Elaborate on the receipt of the goods in the SAP System?

Answer

Once the purchase is processed by the vendor the material and goods are delivered to the party that ordered it and this process is known as the receipt of the goods. During this time when the material is delivered the party that acquires checks for the quality and the condition of the materials and goods. After the verification, the receipt is finally poster.

Explain Metadata, Transaction data, and master data? Can SAP be called a type of database?

Answer

Metadata: Metadata informs a person about the information of a data. This gives a person in-depth information about the hierarchy of the information or it is also called Meta Objects. There are many types of metadata. Some of the metadata are structural metadata, descriptive metadata, reference metadata, statistical metadata, and administrative metadata. Each of these types has a different kind of function in a system.

Next is the transaction data. This is nothing but the information pertaining to the transactions which happen on the day to day basis. After that comes the master data. Data provides essential information about the materials, the employees, and even information related to the customer of that service. One can also call it the data of reference.

For instance: the person orders a product which is 20 units. So instead of asking for the customer’s address 20 times, the same information can be used from the master data of the customer.

SAP cannot be called a database. Since it is an application it uses the databases which are provided by other retailers. These retailers include Server, Oracle, SOL, and many other retailers.

What is known as RFQ?

Answer

RFQ is an abbreviation for Request For Quotation. It is a kind of a form that is given to the vendors for them to submit any quotation which is indicative of the terms and conditions and the price of the goods and materials. It has details of the quantity of the goods, information about the goods, the delivery date of when the form is to be submitted.

What is essential for creating a record of purchase information?

Answer

The essential information for making a record of purchase information is as follows
The number of the material, the part number of the manufacturer, the number of the vendor, the level code of the organization.

What is the code for deleting a particular batch?

Answer

The code for deleting a batch is MSC2N. Alternatively, if one flags the batch of the master record then the batch record can be deleted completely.

What is the code used for reservation?

Answer

he Transactional code used for reservation is MB21.

Tcode for a Stock overview?

Answer

MMBE.

What is the code used for the extension of the view of material?

Answer

The code used for the transaction of the material view is MM50.

What are the different types of ERPs?

Answer

Different types of ERPs are as follows: SAP, Microsoft dynamics, People Soft, Oracles, Siebel, BAAN. These are some of the different types of Enterprise Resource Planning.

What are the important criteria in purchasing?

Answer

The important criteria in purchasing include the following the unit of the order, the group of material, the base unit, the group of purchasing, the validity, the indicator of tax for that material, the part number of the manufacturer, and the manufacturer.

What do you know about SAP MM?

Answer

SAP has a functional module which is known as SAP MM. It looks after the management of the material and obtaining handling. The module consists mainly of master data, the configuration of the system, and transactions to complete the procurement to pay process.

What do you mean by source list and what is the code of the source list?

Answer

The source list is to identify the home of the supply from where the materials come. The code for creating the source list: ME01.

What is CBP?

Answer

CBP essentially means the consumption value of the materials in the past. It is used to know about the requirements in the future. Based on the consumption of the services in the past, the average requirement of the goods can be calculated.

What is the planned delivery and GR processing time?

Answer

The meaning of planned delivery is the number of business days in which the person is expected to receive the materials and goods. The GR processing time is the number of business days in which the person has to inspect and place the material in the storage, after obtaining the goods and materials.

Why is the record of the information of purchase useful?

Answer

It is essential because it collects various information on the vendor and the materials supplied by them. For instance, the current price at which the vendor is selling the material is recorded in the purchase record.

What is the point of difference between the purchase order and the purchase requisition?

Answer

A purchase requisition is said to an internal sheet and it is an appeal that is done to the organization which is going to purchase the services and send the list of the goods. But purchase order is the formal sheet that is sent to the vendor which has the list of the essential items that need to be taken from the vendor.

What is the type for the reversal of the issue of the goods?

Answer

The transactional type for the reversal of the issue of the goods is the number 262.

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