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Important SAP Keyboard Shortcuts List

Important SAP Keyboard Shortcuts List

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SAP Button

Instead of an SAP icon button, you can use a keyboard shortcut. A keyboard shortcut is a key or combination of keys that you can use to access icon button functions while you are working in SAP. On a PC, the icon name and keyboard shortcut are displayed when you place the mouse over the icon.

Note: Keyboard shortcuts may be different for the same icon depending upon the SAP screen you are in.

MAC Note: The Mac does not display keyboard shortcuts, but the keys function the same as on a PC. On some Macintosh computers, when you try to use the Function keys, a dialogue box may appear saying that your Function keys need to be set up in SAP. To enable your Function keys, check the option not to display this message again.

Read more here Step by Step procedure to Create SAP Logon Shortcut

SAP Standard Toolbar Buttons

Button Keyboard Shortcut Description
Enter key Enter key Enter/Continue
Ctrl S Save
F3 Back
Shift F3 Exit System Task.
F12 Cancel
Ctrl P Print
Ctrl F Find
(PC only) Alt F12 Customize local layout.
Ctrl G Continue Search
F1 Help
Ctrl Page Up Scroll to the top of the document.
Page Up Scroll up one page.
Page Down Scroll down one page
Ctrl Page Down Scroll to the last page of a document.
(PC only) None Create a new session.

SAP Application Toolbar and Screen Buttons

Button Keyboard Shortcut Description
F8 Execute
F5 Overview
Shift F2 Delete
None Update/Refresh
Shift F5 Get variant
Shift F6 Selection screen help

SAP Navigation Buttons

Button Keyboard Shortcut Description
Enter Enter/Continue/Copy
F8 Scroll left
Ctrl-Shift F1 Move Favorites Up
Ctrl F7 Previous layout
Ctrl F10 User menu
F6 Display Period screen
F12 Cancel
Shift F1 Shift F7 Scroll right Next item
Ctrl-Shift F2 Move Favorites Down
Ctrl F8 Next layout
Ctrl F11 SAP menu

SAP Matchcode Buttons

Button Keyboard Shortcut Description
(Mac) F4 Display the Matchcode list.
F6 Insert in personal list. Click on an item, then on the button.
Shift F6 Restores the original Matchcode list.
(PC) F4 Display the Matchcode list.
Shift F6 Display personal value list. After you create the personal list, click on the button to end the list.
(PC only) Shift F4 Hold the list displayed while you make a selection. Click on the button, then double-click to select a value.

SAP Working with Data

Button Keyboard Shortcut Description
Ctrl F1 Select all items on the screen.
Ctrl F3 Start/end of block. Select the first item; click the button. Select the last item; click the button.
F7 Display all possible values.
Ctrl-Shift F5 Sort in ascending order: Change the sort order to descending or ascending (Fund Analysis rpt)
F2 Selection options. Choose values >, <, etc.
(Mac) F5 Display -> Change. Switches from display to change mode.
None Multiple Selection. Include or exclude single values or ranges of values.
Ctrl F2 Deselect all items on the screen.
Ctrl F6 Display results.
F8 Collapse all levels.
Ctrl-Shift F4 Sort in descending order.
Shift F4 Dynamic selections. Select additional fields for search criteria.
Shift F5 Filter; restrict values to search on the Matchcode list.
None Replace items into the workflow in the Workflow Inbox.

SAP Using Transactions

Button Keyboard Shortcut Description
F6 Display header details.
F2 Display additional info for the PO line item.
Shift F5 Ctrl F12 General Statistics (Reqs) PO History
Ctrl F11 Display delivery address.
F7 Display the vendor address for a PO.
F2 Display line item details.
None Services for the object (Display JVs, Reqs).
Shift F5 Display delivery schedule for a PO line item.
Shift F6 Display conditions for a PO line item.
Ctrl-Shift F6 Show the release strategy for the PO.

SAP Formatting Text

Button Keyboard Shortcut Description
Delete Line button Shift F2 Delete the selection line.
(PC only) Ctrl-Shift F1 Cut text (JV line item).
F9 Paste the text into a field after you copy or cut it. Position the cursor and click the button.
F9 Select. Click in a line item, then on the button.
(PC only) Ctrl-Shift F2 Copy text (JV line item).
Ctrl F10 Shift F6 Item text (POs) Detailed text (JVs)
(Mac only) Shift F4 Search and replace words in the JV text screen.
F6 Create a text (JVs).

The Windows key on the keyboard can also perform many essential functions.

1. Pressing the Windows key by itself will open or hide the Start menu.

2. Pressing the Windows key along with another key (or keys) will do the following:

Break – will open the Systems Properties dialog box.

D – will show the desktop

E – opens My Computer

F – initiates a search for files or folders

Ctrl+F – opens a search for computers

F1 – opens the Windows Help window

M – minimizes all windows

Shift+M – will restore all minimized windows

R – opens the Run dialog box

U – opens the Utility Manager

You can also turn off the icon button names and keyboard shortcuts.

1. Click the Customizing local layout buttonCustomize local layout buttonon the far right of the SAP screen. You will see the following pop-up screen.


2. Click the Options tab if it is not the default.

3. Click in the radio button to the left of an option under Quick Info.

None Turns off the button name and keyboard shortcut.

Slow Button’s name and shortcut are displayed a few seconds after you place the cursor on the button.


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