Important SAP Keyboard Shortcuts List

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SAP Button

Instead of an SAP icon button, you can use a keyboard shortcut. A keyboard shortcut is a key or combination of keys that you can use to access icon button functions while you are working in SAP. On a PC, the icon name and keyboard shortcut are displayed when you place the mouse over the icon.

Note: Keyboard shortcuts may be different for the same icon depending upon the SAP screen you are in.

MAC Note: The Mac does not display keyboard shortcuts, but the keys function the same as on a PC. On some Macintosh computers, when you try to use the Function keys, a dialogue box may appear saying that your Function keys need to be set up in SAP. To enable your Function keys, check the option not to display this message again.

SAP Standard Toolbar Buttons

Button	Keyboard Shortcut	Description
	Enter key	Enter/Continue
	Ctrl S	Save
	F3	Back
	Shift F3	Exit System Task.
	F12	Cancel
	Ctrl P	Print
	Ctrl F	Find
(PC only)	Alt F12	Customize local layout.
	Ctrl G	Continue Search
	F1	Help
	Ctrl Page Up	Scroll to the top of the document.
	Page Up	Scroll up one page.
	Page Down	Scroll down one page
	Ctrl Page Down	Scroll to the last page of a document.
(PC only)	None	Create a new session.

SAP Application Toolbar and Screen Buttons

Button	Keyboard Shortcut	Description
	F8	Execute
	F5	Overview
	Shift F2	Delete
	None	Update/Refresh
	Shift F5	Get variant
	Shift F6	Selection screen help

SAP Navigation Buttons

Button	Keyboard Shortcut	Description
	Enter	Enter/Continue/Copy
	F8	Scroll left
	Ctrl-Shift F1	Move Favorites Up
	Ctrl F7	Previous layout
	Ctrl F10	User menu
	F6	Display Period screen
	F12	Cancel
	Shift F1 Shift F7	Scroll right Next item
	Ctrl-Shift F2	Move Favorites Down
	Ctrl F8	Next layout
	Ctrl F11	SAP menu

SAP Matchcode Buttons

Button	Keyboard Shortcut	Description
(Mac)	F4	Display the Matchcode list.
	F6	Insert in personal list. Click on an item, then on the button.
	Shift F6	Restores the original Matchcode list.
(PC)	F4	Display the Matchcode list.
	Shift F6	Display personal value list. After you create the personal list, click on the button to end the list.
(PC only)	Shift F4	Hold the list displayed while you make a selection. Click on the button, then double-click to select a value.

SAP Working with Data

Button	Keyboard Shortcut	Description
	Ctrl F1	Select all items on the screen.
	Ctrl F3	Start/end of block. Select the first item; click the button. Select the last item; click the button.
	F7	Display all possible values.
	Ctrl-Shift F5	Sort in ascending order: Change the sort order to descending or ascending (Fund Analysis rpt)
	F2	Selection options. Choose values >, <, etc.
(Mac)	F5	Display -> Change. Switches from display to change mode.
	None	Multiple Selection. Include or exclude single values or ranges of values.
	Ctrl F2	Deselect all items on the screen.
	Ctrl F6	Display results.
	F8	Collapse all levels.
	Ctrl-Shift F4	Sort in descending order.
	Shift F4	Dynamic selections. Select additional fields for search criteria.
	Shift F5	Filter; restrict values to search on the Matchcode list.
	None	Replace items into the workflow in the Workflow Inbox.

SAP Using Transactions

Button	Keyboard Shortcut	Description
	F6	Display header details.
	F2	Display additional info for the PO line item.
	Shift F5 Ctrl F12	General Statistics (Reqs) PO History
	Ctrl F11	Display delivery address.
	F7	Display the vendor address for a PO.
	F2	Display line item details.
	None	Services for the object (Display JVs, Reqs).
	Shift F5	Display delivery schedule for a PO line item.
	Shift F6	Display conditions for a PO line item.
	Ctrl-Shift F6	Show the release strategy for the PO.

SAP Formatting Text

Button	Keyboard Shortcut	Description
	Shift F2	Delete the selection line.
(PC only)	Ctrl-Shift F1	Cut text (JV line item).
	F9	Paste the text into a field after you copy or cut it. Position the cursor and click the button.
	F9	Select. Click in a line item, then on the button.
(PC only)	Ctrl-Shift F2	Copy text (JV line item).
	Ctrl F10 Shift F6	Item text (POs) Detailed text (JVs)
(Mac only)	Shift F4	Search and replace words in the JV text screen.
	F6	Create a text (JVs).

The Windows key on the keyboard can also perform many essential functions.

1. Pressing the Windows key by itself will open or hide the Start menu.

2. Pressing the Windows key along with another key (or keys) will do the following:

Break – will open the Systems Properties dialog box.

D – will show the desktop

E – opens My Computer

F – initiates a search for files or folders

Ctrl+F – opens a search for computers

F1 – opens the Windows Help window

M – minimizes all windows

Shift+M – will restore all minimized windows

R – opens the Run dialog box

U – opens the Utility Manager

You can also turn off the icon button names and keyboard shortcuts.

1. Click the Customizing local layout buttonon the far right of the SAP screen. You will see the following pop-up screen.

2. Click the Options tab if it is not the default.

3. Click in the radio button to the left of an option under Quick Info.

None Turns off the button name and keyboard shortcut.

Slow Button’s name and shortcut are displayed a few seconds after you place the cursor on the button.